Office Assistant

Job description

A Management Assistant provides administrative, operational, and organizational support to executive leadership, department heads, or general management teams. The core focus of the role is maintaining efficient office workflow, optimizing leadership efficiency, and bridging communication across departments. Key Responsibilities • Administrative Support: Manage executive schedules, coordinate travel logistics, organize meetings, and prepare agendas or minutes. • Document & Report Preparation: Draft business emails, formal letters, slide decks, and data-driven progress reports for upper management. • Operational Coordination: Track active project deadlines, oversee departmental task follow-ups, and coordinate events or internal communications. • Data & Financial Handling: Process invoices, maintain routine financial tracking/expenses, and organize central digital databases. • Liaison & Communication: Serve as a primary point of contact between executive management, employees, suppliers, and external stakeholders • Stock Monitoring & Auditing: Perform routine inventory audits, track physical stock levels, and cross-reference counts against system records to identify discrepancies or loss. • System Data Entry: Maintain accurate entries in inventory or ERP systems (e.g., updating product codes, pricing changes, stock adjustments, and reorder levels). • Time & Attendance Tracking: Collect, review, and verify monthly/weekly staff timesheets, attendance logs, overtime hours, and leave records for accuracy. Benefits * Free Accommodation * Festival Bonuses * Comprehensive Paid Leave * Structured On-the-Job Training * Friendly & Supportive Team Culture

Requirements

• Maintaining efficient office workflow
• Optimizing leadership efficiency
• Bridging communication across departments